In Lotus Notes, it is possible to grant others access to the Calendar and To Do views in your mail database without giving them access to other documents in your
mail.
You can let people open your Calendar and To Do views and read the entries you have made. You can also allow them to open these views and read, create, and edit entries for you.
1. Open your Calendar, click Tools, and choose Preferences.
2. Click Delegation and then Calendar Delegation.
3. To let people read your Calendar and To Do entries, select one of the following under Read Access depending on if you want everyone or only select people to have access.
4. To let people read, create, and edit Calendar and To Do entries for you, select one of the following under Author and Editor Access. Again, the first option gives everyone access to read, create and edit entries, while the second option only allows those specific people that you choose.
5. Click OK
Notes: People to whom you delegate Calendar and To Do access cannot see calendar and to do entries that have the "Mark Private" option selected. (However, note that the people who have at least Reader access to your mail database automatically have "Read public documents" access and can read entries that have "Mark Private" selected.)
If you delegate the creation of Calendar entries to someone and don't want to have any Meeting documents appear in your inbox: Open Calendar Preferences, click Calendar, then Auto Process, then select "Don't show any Meeting messages in my Inbox."
You can open someone else's Calendar or To Do view if they have delegated access to you.
1. Choose File, Database, Open. (In Lotus Notes 8, choose File, Open, Lotus Notes Application.)
2. Select the person's mail database and click Open. Notes displays only Calendar and To Do-related views in the database.
Tip: You can also open someone's Calendar if they have delegated access to you be creating a group calendar and including the person in it. Then, when you open the group calendar, you can click the person's name to open the person's calendar.
To Delegate Calendar and To Do Access
You can let people open your Calendar and To Do views and read the entries you have made. You can also allow them to open these views and read, create, and edit entries for you.
1. Open your Calendar, click Tools, and choose Preferences.
2. Click Delegation and then Calendar Delegation.
3. To let people read your Calendar and To Do entries, select one of the following under Read Access depending on if you want everyone or only select people to have access.
4. To let people read, create, and edit Calendar and To Do entries for you, select one of the following under Author and Editor Access. Again, the first option gives everyone access to read, create and edit entries, while the second option only allows those specific people that you choose.
5. Click OK
Notes: People to whom you delegate Calendar and To Do access cannot see calendar and to do entries that have the "Mark Private" option selected. (However, note that the people who have at least Reader access to your mail database automatically have "Read public documents" access and can read entries that have "Mark Private" selected.)
If you delegate the creation of Calendar entries to someone and don't want to have any Meeting documents appear in your inbox: Open Calendar Preferences, click Calendar, then Auto Process, then select "Don't show any Meeting messages in my Inbox."
To Open Someone's Else's Calendar or To Do View
You can open someone else's Calendar or To Do view if they have delegated access to you.
1. Choose File, Database, Open. (In Lotus Notes 8, choose File, Open, Lotus Notes Application.)
2. Select the person's mail database and click Open. Notes displays only Calendar and To Do-related views in the database.
Tip: You can also open someone's Calendar if they have delegated access to you be creating a group calendar and including the person in it. Then, when you open the group calendar, you can click the person's name to open the person's calendar.
