Calendar and To Do are views in your mail database that you can use to manage your time, schedule meetings,
and keep track of to do items. To access calendar and delegation settings, select Tools, Preferences
and click on the Calendar or Delegation tabs.
Setting Calendar and To Do preferences.
1. Open your calendar or to do list.
2. Click Tools and choose Preferences.
3. Click Calendar. Notes will display the following options.
Select one of these subjects to jump to that topic:
Basics tab
"Double-clicking on a time-slot in Calendar creates a"
Select the default type for new calendar entries.
"By default, schedule Appointments and meetings for"
Type the number of minutes for new appointment entries and meeting invitations to automatically last.
"By default, Anniversaries repeat for"
Type the number of years for new anniversary entries to automatically repeat.
"Automatically check for time conflicts when scheduling"
Check the box to have Notes warn you if new Appointments or Meetings overlap with existing Appointments or Meetings. If a conflict occurs, Notes displays a warning and asks whether you want to add the entry you're creating to the calendar.
"Personal Categories"
Type the names of categories you want to make available for selection when you create a new calendar entry.
Free Time tab
Select the days you usually work and specify the hours you usually work each day. For example, if you work on Saturdays from 7 AM to 11 AM and from 12 PM to 3 PM, select Saturday and type 07:00 AM - 11:00 AM, 12:00 PM - 03:00 PM.
"Allow only these people to view my Free Time information"
Specify one or more names to limit who can look up your free time. When the field is empty, everyone can look up your free time.
Alarms tab
"Enable Alarms"
Select this to enable your mail database's alarm system.
"Default alarm settings"
Select a calendar entry type to automatically set an alarm for all entries you create of that type. Then type a number of minutes or days in advance for the alarm.
"Default sound"
Select a sound to play for your alarms.
Display tab
"Start displaying times at"
Specify a new time to change the first time slot displayed on each date.
"Stop displaying
Specify a new time to change the last time slot displayed on each date.
"Each time slot lasts"
Select an interval to change the amount of time between time slots.
"Don't display Calendar entries in the All Documents view of Mail"
Deselect this to display calendar entries in the All Documents view.
"Don't display Meeting invitations in the Sent view of Mail"
Deselect this to display meeting invitations you've sent in the Sent view.
"The following days appear in my 'Work Week' veiw"
Select the days to display in the Work Week view. When you change selections, you must close Preferences, then close and re-open the Calendar to see the changes. The work week view icon will display the number of days you set here. For example, if you leave the default, a five day work week, the icon will look like this:
Autoprocess tab
Select "Automatically process meeting requests from all users" or "Automatically process meeting requests from the following users" to automatically accept meeting invitations from all or selected people. If an invitation conflicts with another meeting, Notes sends a Decline notice to the person who sent the invitation.
Select "Delegate meeting invitations to the following person" to forward all meeting invitations to a selected person.
Select "Inbox Management" to:
"Remove Meeting invitations from my Inbox after I respond to them"
Select this to automatically remove invitations from your Inbox after you answer them.
"Meeting messages appear in my Inbox"
Select this if you want meeting messages to appear in your Inbox.
"Don't show Meeting replies in my Inbox"
Select this if you don't want to see answers to meeting invitations you send appear in your Inbox.
"Don't show any Meeting messages in my Inbox"
Select this if you do not want any Meeting messages to appear in your Inbox. This is useful if you have delegated your scheduling of meetings to someone else.
