Skip Navigation

University of Nebraska–Lincoln

Lotus Notes

Think Outside the Inbox

The location document is a document in your Personal Address Book that contains communication and other location-specific settings you use when you work with Notes in a specific place. You can create as many Location documents as you need. During installation, Notes automatically creates five types of Location documents: Island, Office, Home, Travel, and Internet. Before you can use Notes remotely, you must edit these documents (or create your own). Then, when you want to use Notes from a remote location, you select the Location document containing the settings that apply to where you're working from. The Office location document is set up during the initial installation and setup of the Notes full client.



Making changes to the Location document can cause a loss of access to the mailfile. The most common error that indicates an incorrect Location document selection is Unable to load frame's content: The Doclink Database cannot be located.



If it appears that changes need to be made, for example, a name or department change, contact the IS Computer Help Center (472-3970).



How is the Location Document used?



  • To open the web page in the browser of your choice, when opening a link inside a message or document.
  • To change the format for messages addressed to Internet addresses
  • To set up Notes for use at a remote location.


To access the Location document:



Go to File, Mobile, Edit Current Location



You will see a screen like this:



image001



To modify the default web browser used when clicking a link in a message or document:



Click the Internet Browser tab. In the Internet browser field, click on the down arrow. This displays a list of available Internet browser options. Select the desired option and Click OK.



image002



How do I change the format for messages addressed to Internet addresses?



When Notes can't determine the format preferred by the recipient of a mail message, Notes sends the mail in the default format specified in the memo form. The default memo form is Notes Rich Text. If you send most of your mail to Notes users, you may want to keep the Notes Rich Text default format. However, if you send a high percentage of Internet mail to non-Notes users, you should change the default memo form to MIME. If you don't change the default setting, Notes converts messages sent via SMTP to MIME, and this conversion causes a loss of fidelity. Your Notes administrator can change the default setting to MIME, or you can override the default form yourself by editing your Location document.



To edit the default format setting:



  • Choose File, Mobile, Edit Current Location
  • Select the Mail tab.
  • In the field, "Format for messages addressed to Internet addresses", select MIME Format instead of Rich Text Format.


image003



How do I set up Notes Full client for use from a remote location?



To set up Notes away from the office you need:

  • The same Full client of Notes that is installed at the office.
  • A copy of your Notes User ID file. (Usually located in Program Files/Lotus/Notes/data/user.id
  • A working internet connection.
  • Double-click on the Notes icon, or select Start, Programs, Lotus Notes
  • You will be prompted to enter your Lotus Notes full client password.
  • From here, it should be identical to using Lotus Notes in the office. The only current difference is the personal addressbook is not available, unless that too has been copied to the remote machine.